Material Coding and Barcoding

Material Coding and Barcoding… In the Material Register form (path – purchase register > materials > ADD) you will find field in the name of Category. when you determine a code for an item, it should be in such a way that it is identifiable with the Category under which it is registered. for eg. let’s register a Nokia E5 Mobile Phone. This item will fall under

Catagory: Mobile Phone

So the Coding for this item can be MOB001 (With Catagory Code MOB and Serial No. 001)

Another Mobile Phone Samsung Galaxy Y can be registered as MOB002 and so on

For Category Laptop it will be LAP001, LAP002…
And for Category Printer it will be PRI001, PRI002…
Etc. Etc…

So for each Category in the Database the Code will start with the same Alphabetical combination and Serial Number will be added incrementally, and while making Purchase or Sale thru the Purchase or Sales Register just entering the Category code in the Code field will take us to the intended Category… In this way filtering and entering the item can be simplified.

However, the best way is to use barcodes, Most of the materials in the market now come with barcodes already affixed on them, so it is as simple as scanning and entering the barcodes into the Code field in the Material Register.

For those items without barcodes on them, barcoding is also available in ShopbooK, with this feature users will be able to generate barcodes for the materials registered in the Material Register, these barcodes are printable on A4 size label sheets containing 24 Nos Sticker labels.

Initially barcodes will not appear on the barcode forms and reports, Users will have to install the free barcode font provided with the ShopbooK package.